- Purpose and Scope.
- Type of Data Collected.
- Purpose of data Collected.
- Security Measures.
- Cookies and Web Analysis Tools.
- Information we Collect and Process for User Registration.
- Your Rights regarding your Protected Health Data.
- Data Corrections and Updates.
- Linked Sites and other Third Parties.
- Third Party Interactions.
- Credit Card Data.
- Disclosure and Transfer of Data.
- Policy regarding Minors.
- Questions and Contact.
- Governing Law.
- Additional Information and Changes.
1. Purpose and Scope
2. Type of Data Collected
The following describes the types of personal and other information the Company may collect about you, and how the Company may use and maintain that information, including, but not limited to:
- 2.1 Registration.
- 2.2 Forms.
- 2.3 Medical Records.
- 2.4 Correspondence.
- 2.5 URL and IP addresses.
- 2.6 Information Collected With Cookies.
Before you can utilize certain services that we offer on the Site or otherwise, we may ask that you register with the Site and provide us with your email address, a password, your first and last name and other contact information and personal details. We request this information for identification purposes, to communicate with you regarding your account, and to facilitate the functioning of certain services. We may keep this information indefinitely.
To fully utilize the services we offer, you may be required to fill out forms that will contain personal information such as your name, address, telephone number, social security number, account information, employment, health status and other personal information relevant to your health insurance coverage, diagnosis and treatment.
In order for the medical professionals giving second opinions regarding your health, you may be required to provide us with past and current medical records, description of symptoms, a medical history and life-style descriptions.
If you correspond with us via email, we may gather in a file specific to you the information that you submit. We may keep this information indefinitely.
Like many other websites, Company collects information about users’ utilization and navigation of our Site. This information helps us to design our Site to better suit our users’ needs. For example, our Site will track the URL that you visited before you came to our Site, the URL to which you next go and your Internet Protocol (IP) address. We use your IP address to help diagnose problems with our server and to administer our Site. Your IP address also is used to help identify you and to gather broad demographic information.
3. Purpose of Data Collected
We collect this data for the following primary purposes:
- 3.1 to comply with national and international legal and supervisory provisions as well as the DocBooking’s own internal guidelines,
- 3.2 to check the identity and suitability of users for certain Services,
- 3.3 to establish a basis for future information on the services and products offered by DocBooking and to improve their quality,
- 3.4 to facilitate technical administration, research and further development in connection with the DocBooking Site,
- 3.5 to use it for marketing and advertising measures (e.g. newsletters via e-mail, online advertising),
- 3.6 to analyse user behaviour and navigation while on the Site,
- 3.7 to facilitate client administration.
4. Security Measures
DocBooking takes appropriate technical and organisational security measures to ensure that personal data collected and stored in connection with your visit to our Site is protected against unauthorised access, misuse, loss and/or destruction. DocBooking takes both physical and electronic process-specific security measures, including firewalls, personal passwords, and encryption and authentication technologies. Our employees and service providers commissioned by us are bound by professional secrecy and must comply with all data protection provisions. Additionally, access to personal data is restricted to only those employees, contractors and third parties who require this access in order to assure the purpose of data processing and the provision of Services (need to know principle). Nevertheless, we would like to draw your attention to the fact that data transmitted via an open network like the Internet cannot be fully protected from third-party access. This may result in such data being disclosed or altered in content, or lead to technical errors in its transmission. In particular, data sent via the Internet (e.g. via a contact form on the website or an e-mail service) may leave the country – even where both sender and recipient are in the same country – and may be transmitted to and potentially stored in a third-party country in which data protection requirements may be laxer than in your country of residence. Where data is transmitted to DocBooking via the Internet, we cannot be held responsible for the protection of this data. We recommend avoiding the transmission of any strictly confidential information via open networks.
5. Cookies and Web Analysis Tools
6. Information we Collect and Process for User Registration
For the process of creation and maintenance of a User Account you have to provide us, on our request, your identity documents in order to verify your eligibility. From time to time, we can request further information, as a condition to continue using the services. It means that several data might be requested, such as your name, surname, date of birth, e-mail address, home address, tax identification number, personal identification number, as well as any information relative to your bank account (the financial institution, account type, account number), but also photographs of you and the identity documents, in order to confirm your identity and for you to benefit from tour Services. DocBooking is entitled to ask you to answer certain questions or can take the appropriate actions to verify your identity, thus complying with the legislation in force. As you provide further data that might be asked from you, please verify that all the information is correct and authentic and that you agree to inform DocBooking whenever your statute/ address/ name/ surname might change, as well as any other identification details of yours. We reserve the right to keep your registration details after you close the Account, for regulatory purposes and for the fulfilment of the applicable legislation.
7. Your Rights regarding your Protected Health Data
You have certain rights regarding protected health information that we maintain about you. This data collection does not happen on the Website www.docbooking.ch, but rather on a third party site, such as www.medoctor.com. Regardless, it is preferable that DocBooking informs you of your rights regarding such data collection.
- 7.1 Right to Access Your Protected Health Information.
- 7.2 Right to Amend Your Protected Health Information.
- 7.3 Notification.
- 7.4 Right to an Accounting of Disclosures.
- 7.5 Request for an Accounting of Disclosures.
- 7.6 Right to Request Restrictions on the Use and Disclosure of Your Protected Health Information.
- 7.7 Right to Receive Confidential Communications.
You have the right to review or obtain copies of your protected health information records, with some limited exceptions, including but not limited to X-rays, which we do not provide. Usually the records include enrollment, billing, claims payment and case or medical management records. Your request to review and/or obtain a copy of your protected health information records must be made in writing. We may charge a fee for the costs of producing, copying and mailing your requested information, but we will tell you the cost in advance.
If you feel that protected health information maintained by us is incorrect or incomplete, you may request that we amend the information. Your request must be made in writing and must include the reason you are seeking a change. We may deny your request if, for example, you ask us to amend information that was not created by us, as is often the case for health information in our records, or you ask to amend a record that is already accurate and complete.
If we deny your request to amend, we will notify you in writing. You then have the right to submit to us a written statement of disagreement with our decision and we have the right to rebut that statement.
You have the right to request an accounting of disclosures we have made of your protected health information. The list will not include our disclosures related to your treatment, our payment or health care operations, or disclosures made to you or with your authorization. The list may also exclude certain other disclosures, such as for national security purposes.
Your request for an accounting of disclosures must be made in writing and must state a time period for which you want an accounting. This time period may not be longer than six years. Your request should indicate in what form you want the list (for example, on paper or electronically). The first accounting that you request within a 12-month period will be free. For additional lists within the same time period, we may charge for providing the accounting, but we will tell you the cost in advance.
You have the right to request that we restrict or limit how we use or disclose your protected health information for treatment, payment or health care operations. We may not agree to your request. If we do agree, we will comply with your request unless the information is needed for an emergency. Your request for a restriction must be made in writing. In your request, you must tell us: (i) what information you want to limit; (ii) whether you want to limit how we use or disclose your information, or both; and (iii) to whom you want the restrictions to apply.
You have the right to request that we use a certain method to communicate with you or that we send information about you to a certain location if the communication could endanger you. Your request to receive confidential communications must be made in writing. Your request must clearly state that all or part of the communication from us could endanger you. We will accommodate all reasonable requests. Your request must specify how or where you wish to be contacted.
8. Data Corrections and Updates
You may correct or update information collected about you by managing your account profile or by contacting DocBooking at the email or mailing address noted below. We will use reasonable efforts to update our records. For our records, we may retain original and updated information for reasons such as technical constraints, dispute resolution, troubleshooting and agreement enforcement.
9. Linked Sites and Third Parties
10. Credit Card Data
We are neither processing, storing nor transmitting credit card information on our side. All payment processing process take place on third party Visa/Master Card accredited payment gateways.
11. Disclosure and Transfer of Data
Company will not share, rent, sell or otherwise disclose any of the personally identifiable information that we collect about you, except when we have your permission or in any of the following situations:
We may disclose information that we collect about you to our third-party contractors who perform services for Company in order to provide certain services or to complete or confirm a transaction that you conduct with us.
We may disclose the results of aggregated data about you for marketing or promotional purposes (for instance, that a certain percentage of our Site’s users are living in the United States). In these situations, we do not disclose to these entities any information that could be used to personally identify you. Certain information, such as your password, is not disclosed to marketing advertisers at all, even in aggregate form.
We may disclose information about you as part of a merger, acquisition or other sale or transfer of its assets or business. Company does not guarantee that any entity receiving such information in connection with one of these transactions will comply with all terms of this policy.
We may disclose information about you for purposes such as to provide services available on the Site; to coordinate with insurance, reinsurance and excess or stop loss insurers; to enforce our members’ rights; to protect against actual or potential fraud; to resolve member inquiries or disputes; to receive payments; to carry out our business; to protect the confidentiality or security of our records; to administer preventive health and case management programs; to perform underwriting, auditing and ratemaking functions; to enable our service providers to perform marketing services on our behalf and inform Members about our own products or services; to comply with federal or state laws and other applicable legal requirements.
Moreover, we may be legally obligated to disclose information about you to the government or to third parties under certain circumstances, such as in connection with illegal activity on our Site or to respond to a subpoena, court order or other legal process. Company reserves the right to release information that we collect to law enforcement or other government officials, as we, in our sole and absolute discretion, deem necessary or appropriate.
If you use our Site or services outside of the United States, information that we collect about you will be transferred to servers inside the United States and maintained indefinitely, which may involve the transfer of information out of countries located in the European Economic Area. By allowing Company to collect information about you, you consent to such transfer and processing of your data.
12. Policy Regarding Minors
We do not knowingly collect or maintain personally identifiable information from persons under 18 years old, and no part of our Site is directed to persons under 18. IF YOU ARE UNDER 18 YEARS OF AGE, PLEASE DO NOT USE OR ACCESS OUR SITE AT ANY TIME OR IN ANY MANNER. If Company learns that personally identifiable information of persons less than 18 years old has been collected without verifiable parental consent, then Company will take the appropriate steps to delete this information. If you are a parent or guardian and discover that your child under the age of 18 has obtained a Company account, then you may alert Company at the address below and request that we delete that child’s personal information from our systems.
13. Questions and Contact
14. Governing Law
15. Additional Information and Changes